2022 Parish Council Resolved Minutes

Minutes of Sibsey Parish Council Annual Meeting held Tuesday 3rd May 2022 at Northlands Village Hall, Northlands, Sibsey commencing at 7.00pm

PRESENT:    Cllr I Watts presiding as Chairman 
                      Cllr J Ladds        Cllr G Limb        Cllr A Saxton

                       LCC/ELDC Cllr T Ashton (arrived at 8.46pm, left at 9.28pm)
        
                       Clerk – S Knowles

PUBLIC FORUM
There were three members of the public present of which the following questions/short statements were made during the time allocated.
•    Points were raised about the recent Staples Vegetables Ltd planning application for the siting of 20 agricultural workers’ static caravans.  It feels as if the site is becoming industrial and encroaching on the village and its integrity will be affected.  It was raised that the former correspondence that the company had been circulated out to the neighbours following the installation of the digester had never been adhered to and actually do not reflect on any community spirit and concerns that residents have.

1.    ELECTION OF CHAIRMAN FOR THE FORTHCOMING YEAR – INCLUDING SIGNING OF THE DECLARATION
It was proposed by Cllr Limb, seconded by Cllr Saxton and resolved that Cllr Ian Watts should be Chairman for the forthcoming year.  In which on accepting the post signed the Chairman’s Declaration of Office.  

Cllr Watts thanked everyone for their help during the past year.

2.    ELECTION OF VICE-CHAIRMAN FOR THE FORTHCOMING YEAR
It was proposed by Cllr Limb, seconded by Cllr Saxton and resolved that Cllr Joy Ladds should be the Vice-Chairman for the forthcoming year.

3.    APOLOGIES FOR ABSENCE AND REASONS GIVEN
Cllr Adiotomre had forwarded his apologies for absence of which the Parish Councillors were aware of the reason for not attending of which it was resolved to accept this explanation.

4.    NOMINATIONS FOR POSITIONS ON COMMITTEES AND WORKING FORUMS
    Positions for the various committees and working forums were finalised.

5.    TO RECEIVE ANY DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCALISM ACT 2011, AND TO CONSIDER ANY APPLICATIONS FOR DISPENSATIONS IN RELATION TO DISCLOSABLE PECUNIARY INTERESTS
    No declarations of interest were received.

6.    NOTES OF THE PARISH COUNCIL MEETING HELD ON TUESDAY 1st MARCH 2022 TO BE APPROVED AS THE MINUTES
It was proposed by Cllr Limb, seconded by Cllr Ladds and resolved to accept these notes as a true and accurate record and thereby signed by the Chairman.

7.    OUTSIDE BODIES REPORT
    ELDC Cllr Jones sent his apologies due to attending another meeting.

As per the Police.uk website the following incidences were recorded:
During January 2022 six incidents were reported
Three incidents were reported on or near to Dorothy Close
1 x Anti-social Behaviour
2 x Burglary – Investigation complete, with no suspect identified.

One incident of Anti-social Behaviour reported on or near to Besant Close

One incident of other Theft reported on or near to Amos Way – Investigation complete, with no suspect identified.

One incident of other Theft reported on or near to Evison Court - Investigation complete, with no suspect identified.

During February six incidents were reported
One incident of other Theft reported on or near to the Petrol Station - Investigation complete, with no suspect identified.

Two incidents were reported on or near to Amos Way
1 x Anti-social Behaviour
1 x Violence and Sexual Offence – Still under investigation

Two incidents of Violence and Sexual Offence reported on or near to Church Walk – 1 x Still under investigation and 1 x Investigation complete, with no suspect identified.

One incident of Violence and Sexual Offence reported on or near to Northlands Lane – Unable to prosecute suspect

8.    CLERK’S REPORT
•    Notification of road closure has been received from LCC Highways at Church Walk between 1st May 2022 and 20th May 2022 regarding foul connection within the carriageway to serve a new development.
•    An invitation has been received for the Service of Remembrance for the crew of Lancaster ED503 on Sunday 25th September 2022 commencing at 2.30pm at the Memorial Field.
•    Notification of temporary road restriction has been received from LCC Highways at Northlands Lane between 19th May 2022 and 1st June 2022 regarding undergrounding service cables

9.    AUDIT OF ACCOUNTS FOR 2017/18 FINANCIAL YEAR
The accounts for the year ending 31st March 2022 have been perused and signed off by the Internal Auditor.   

Both sections have been circulated among the Parish Councillors for resolution to be officially signed off before all relevant documentation can be the forwarded as legally required to the External Auditor PKF Littlejohn.

a.    Resolution of Section 1 – Annual Governance statement
This section was reviewed, assessed, and following proposal by Cllr Limb, seconded by Cllr Saxton it was resolved and signed by the Chairman.

b.    Resolution of Section 2 – Accounting statement
This section was reviewed, assessed, and following proposal by Cllr Ladds, seconded by Cllr Limb it was resolved and signed by the Chairman.

10.    FINANCIAL MATTERS
a.    Financial Report
Since the last meeting £35,295.07 has been credited to the Treasury Account in association with Precept, reimbursement from LCC regarding contribution to ground maintenance of LCC land in village and reimbursement from clerk’s other Parish Councils for Printer Ink. Additionally, the following payments have been made:

b.    To approve payments

It was proposed by Cllr Ladds, seconded by Cllr Limb and resolved that these payments should be made.

c.    Financial Forum Report 
    This agenda item was deferred to the next meeting.

11.    PARISH MATTERS
a.    Pymoor Lane
Payment for the rent and bond have to date not be received.  The clerk was asked to chase this and to ask for a meeting to discuss issues relating to the site.

It was also relayed that a meeting of all the bodies associated with the site need to meet to discuss relevant matters.

b.    Burial Ground
It was relayed that the new path within the Burial Ground is the tasked needed to be done during this financial year.  The clerk was asked to chase the quote relating to this.

c.    Bus Shelters
The clerk was asked to forward the confirmation letter to the builder for the repair of Stock Hill Bus Shelter and to obtain a date of commencement.

Cllr Watts relayed that a resident had informed him that there a tile had fallen off the bus shelter near to Littlemoor Lane and may need assessing.

At 8.48pm it was resolved to go back to Item 7 for LCC/ELDC Cllr Ashton to report

Cllr Ashton relayed that for the application associated with Staples Vegetables Limited that more people had to object it in order for it to be considered to be brought to committee.

Cllr Watts reported and queried the following with Cllr Ashton:
o    The notice of the Staples planning application actually needs to be placed in a more suitable location so that neighbours and residents actually are properly informed of it not on a post near to the site where there is no footpath thereby low pedestrian foot flow.
o    Chestnut Homes development they recently had a delivery of limestone which had not been dampened down and the dust had blown across the road and the school playground and covered cars etc over a large circumference. Tried to get in touch with Environmental Health at ELDC to get someone to deal with this issue but informed he struggled to get passed customer services to be redirected to them and relayed that this service was not appropriate. He also relayed that there is concern of HGVs using Church Walk for deliveries to the site.
o    The caravan at Avocent House needs reassessing with Planning Enforcement.
o    Queried the Superspeed internet after being informed that in rural areas cables will not be underground but actually be overhead with new telegraph poles and overhead wires. 

At 9.29pm following proposal to extend the meeting by 15 minutes it was resolved to go back to agenda order

d.    Village Maintenance
This agenda item was deferred until the next meeting.

e.    Play Areas
    i.    Renewal of Toddler Area within Community Park
                After discussion and deliberation, it was decided to have a forum meeting onsite to discuss this matter further.

    ii.    Maintenance of Community Park Equipment
            This agenda item was deferred until the next meeting.

At 9.44pm it was resolved to extend the meeting by a further 15 minutes

f.    Land for Play Area at Northlands
Currently waiting for a Schools Trustee meeting to be held.  Therefore, this agenda item was deferred until the next meeting.

g.    Queen’s Jubilee Celebration
The clerk was asked to contact the school and ask if the children could design a crown for the celebration where a prize would be given to the winner.

h.    Correspondence received
The following correspondence has been received:
•    LALC e-news 1st March, 8th March, 16th March, 22nd March, 29th March, 5th April and 19th April 2022 
•    LCC Highways March 2022 newsletter 
•    Spilsby Policing Team March and April 2022 newsletters
•    ELDC Town & Parish March 2022 newsletter 
•    ELDC March 2022 e-messenger 
•    Lincs Office of Police & Crime April 2022 newsletter 

i.    Village Walk
This agenda item was deferred until the next meeting.

j.    2022 Community Award
Copy of previous recipients and contenders had been circulated to the councillors.  After deliberation it was resolved that Mr Raymond Darcy would be this year’s recipient of the Community Award.

k.    2022-2023 Village Maintenance Contract
Two quotes had been received for the contract of ground maintenance within the village.  After deliberation it was decided to award the contract to TA Blackamore Ltd for the new financial year.

12.    PLANNING
a.    Discuss all planning applications currently being reviewed for consultation
The following planning applications had been received that have been circulated to the Planning Forum for their consultation ad view:
i.    S/152/00532/22 – Installation of a ground mounted solar array to the east of the existing solar array – The Kestrels, Main Road, Sibsey
ii.    S/152/00558/22 – Siting of 20no. agricultural workers’ static caravans, a welfare building, 2 storage containers and excavation of land to form a pond – Staples Vegetables Ltd, Station Farm, Station Road, Sibsey
iii.    S/152/00576/22 – Extensions and alterations to existing dwelling to provide additional living accommodation and the erection of fencing to a maximum height of 1.8m – Avon Cottage, Main Road, Sibsey

There were no objections from the forum associated with The Kestrels and Avon Cottage
planning applications.  However, there were concerns related to Staples Vegetables Limited
application of which it was decided to object to it.

b.    Discuss other planning matters
There are no other planning matters to discuss.

c.    Report on any information received associated with Planning 
Planning permission has been granted for the erection of a house and demolition of existing building – Land adjacent “The Crest”, Northlands, Sibsey

13.    HIGHWAYS    
a.    Community Speed Watch
This agenda item was deferred until the next meeting.

14.    ANY OTHER MATTERS FOR DISCUSSION BY LEAVE OF CHAIRMAN
The following items were discussed:
o    Parish Council’s website
o    Sibsey Village Hall

15.    DATE OF THE NEXT PARISH COUNCIL MEETING
The next Sibsey Parish Council meeting as previously scheduled is on Tuesday 7th June 2022 at Northlands Village Hall, Northlands, Sibsey commencing at 7pm.

At 9.57pm it was resolved to go into close session to discuss the following agenda item

16.    CLERK’S EMPLOYMENT MATTERS
An email has been received via LALC from NALC regarding the National Salary Award of pay for 2021/2022. Clerk’s scale of pay has increased and to follow the recommendation of NALC the clerk should be back paid to correct, of which it was agreed to repay the clerk £324.48 owed.

There being no further business the meeting finished at 10pm.